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Gail Borden Public Library District
Board of Trustee Meeting Minutes
December 8, 2009
7:00 P.M.
Board Trustees Mr. McCarthy, Ms. Bednar, Ms. Moylan, Ms. Knight, Ms. Thompson and Mr. Hopp were present. Trustee Ms. Armenta was absent. Executive Director Medal and various members of the staff and public were present.
Board President McCarthy called the meeting to order at 7:02 p.m.
There were no comments from the audience.
Ms. Bednar made a motion to approve those bills to be paid at the December 18th board meeting in the amount of $1,699,581.78, including those bills over $10,000 each; seconded by Ms. Moylan. Following discussion, roll call resulted in 5 ayes, 1 absent, 1 nay. Ms. Knight made a motion to approve the amended list of bills to be paid between December 8, 2009 and January 12, 2010; seconded by Ms. Thompson. Following discussion, roll call resulted in 5 ayes, 1 absent, 1 nay.
Ms. Moylan made a motion to approve the minutes as presented; seconded by Ms. Bednar. Following discussion, roll call resulted in 5 ayes, 1 absent, 1 nay. The minutes were approved
as presented.
Executive Director Medal presented a letter from Congressman Bill Foster congratulating the library on being awarded the 2009 National Medal, a thank you note from Adult Service for staff longevity checks, and an e-mail from the family of a homebound customer, thanking staff for the service their family member received.
The Foundation elected new officers at their annual meeting: President, Jo Ann Armenta; Vice-President, Clarence W. Wittenstrom Jr.; Secretary, E. C. (Mike) Alft; and Treasurer, Jerry Turnquist. Mr. Alft was nominated and elected as an ILA Luminary, and Marion Grebow, the tile artist, has agreed to work with the Foundation to reduce the size of the mural so fewer tiles need to be sold.
Executive Director Medal, ILA President, reported the Illinois Library Association has been working with the Department of Defense and has secured a $1.2 million one year contract to provide all U.S. military bases with a ready-to-go summer reading program. This is a huge boost to ILA and could be very important to Illinois libraries. She also recently learned that library systems in Illinois have not received payment since July due to the state’s abysmal financial situation and could possibly run out of funds in the near future unless something is done.
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In her Director’s Report, Executive Director Medal updated the board on the Rakow Branch which has now received LEED Gold Medal status, joining other Elgin LEED buildings in the Elgin area. Sara Sabo received special recognition from the Veterans at the Veterans Day celebration, for her part with John Fleener in the Veterans History Project. Again this year, our Foods for Fines program was a huge success. The Rakow Branch will begin programming in 2010. Personnel announcements include the retirement of long time employees Tina Ribordy (16 years) and Liliana Varas (33 years). We thank them for their dedicated service. Kate Burlette will join Marketing as Director of Library Experiences and Miriam Lytle will become Director of Community Services and Program Development in the Administration Department. The Board asked to share their congratulations to all of these staff members.
Joyce Nielsen gave a short presentation on TIF Districts, noting current TIF Districts and how a TIF District is created.
Ms. Knight made a motion to approve the Security Report as presented; seconded by Ms. Moylan. Following discussion, roll call resulted in 5 ayes, 1 absent, 1 nay.
Under Other, Ms Moylan asked we work on a cooperative partnership service with Sherman Hospital. Ms. Bednar made a motion to put the subject of: Procedure for administering check signing, on the agenda for the January board meeting; seconded by Ms. Thompson. Mr. Hopp made a motion to hold next month’s board meeting in the new Programming room rather than the new Conference Room; seconded by Ms. Knight. Following discussion, Mr. Hopp modified his motion to request the subject of the location of future board meetings being in the new Programming Room be placed on the agenda for January. Ms. Knight modified her second to approve this amended motion. Mr. Hopp noted the web page only has one boundary map. Staff will look into this. Following discussion regarding board agenda postings on the web, it was noted we currently comply with state law and as there was again, this month, no motion to place this on the agenda, it was dismissed. Mr. Hopp’s request for the placing of older minutes on the web was again discussed. It was again determined the listing of minutes on the web complies with the state law and minutes are available in Adult Services. This also was again dismissed.
Ms. Knight made a motion to adjourn; seconded by Ms. Bednar. A voice vote resulted in no nays. The meeting adjourned at 7:56 p.m.
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