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GAIL BORDEN PUBLIC LIBRARY
Board of Trustees Meeting Minutes
Main Library – Meeting Room 2
December 13, 2011
7:00 P.M.
Board President Mr. McCarthy and Secretary Ms. Knight were physically present as well as Trustees Ms. Bednar, Mr. Gross, Ms. Moylan, Ms. Wegman, and Mr. Hopp. Executive Director Medal, members of the public, and various members of the staff were present.
President McCarthy called the meeting to order at 7:00 p.m.
There were no comments from the audience.
Mr. Gross made a motion to approve the minutes of the November 8, 2011 regular board meeting; seconded by Ms. Bednar. Following discussion, roll call resulted in 6 ayes (Bednar, Gross, McCarthy, Moylan, Wegman, Knight) and 1 nay (Hopp). Ms. Moylan made a motion to approve minutes of the November 8, 2011 Truth In Taxation Hearing; seconded by Ms. Knight. Following discussion of these minutes, roll call resulted in 6 ayes (Bednar, Knight, McCarthy, Moylan, Gross, Wegman) and 1 nay (Hopp).
Treasurer Moylan affirmed she had reviewed the bills being paid at this board meeting and found them to appear in order. Ms. Moylan made a motion to approve the revised list of bills to be paid between the December 13, 2011 board meeting and the January 10, 2012 board meeting as well as the bills to be paid at this board meeting in the amount of $329,730.11, including those bills over $10,000 each; seconded by Mr. Gross. Roll call resulted in 7 ayes (Bednar, Gross, Hopp, Knight, McCarthy, Moylan, Wegman).
Correspondence
The All Peoples Interfaith Food Pantry, Centro de Informacion, and the Community Crisis Center of Elgin expressed their appreciation for the food donations from the library’s “Food for Fines” program.
Foundation Report
Jean Bednar and Karen Schock have been named Co-Chairs of the Foundation’s book sale to be held in September of 2012.
Director’s Report
The library “Foods for Fines” effort held in November featured 94 volunteer hours and a total of 744 boxes of food being provided to local food pantries. The library was the recipient of the Elgin Hispanic Network “Organization of the Year” award for the 2nd year in a row. Ms. Medal thanked staff member Tina Viglucci, Coordinator of Hispanic Services. The Board was reminded of a change in the Open Meetings Act which requires all board members to take the on-line training and the submission of the completion certificate to Joyce Schifferer by the end of 2012. The 2009-2010 and the 2010-2011 Annual Reports were distributed and will be posted on the web. Governor Pat Quinn named Gail Borden Public Library Board President, Richard McCarthy, to the Illinois Local Government Consolidation Commission. This 17-member commission will study the structure of the state’s local governments, including library districts.
Mr. Gross made a motion to approve the Procedures for Minutes; seconded by Ms. Moylan. Following discussion and revision, Mr. Gross and Ms. Moylan amended their motion to include the revisions. Roll call to approve the Procedures for Minutes as revised resulted in 7 ayes (Bednar, Gross, Hopp, Knight, McCarthy, Moylan, Wegman) and 0 nays.
The procedures for customer comments to library board members on the web via e-mail were discussed. The Executive Director will receive a copy of all comments. As most comments regard operational issues, Ms. Medal will have appropriate staff respond and notify the appropriate board member of the results.
A short explanation of the updated Resource Selection Policy which clarifies resources to include policies for public announcements, displays, programs and exhibits, was provided. Ms. Bednar made a motion to approve the updated Resource Selection Policy as amended; seconded by Mr. Gross. Following discussion, roll call resulted in 6 ayes (Bednar, Gross, Knight, McCarthy, Moylan, Wegman) and 1 nay (Hopp).
Mr. Gross made a motion to approve the quote for shelving for the middle school area from Library Furniture International in the amount of $19,846.00; seconded by Ms. Knight. It was noted this cost was included in the current year budget. Following discussion roll call resulted in 6 ayes (Bednar, Gross, Knight, McCarthy, Moylan, Wegman) and 1 nay (Hopp).
Ms. Moylan made a motion to approve closing of the library on February 3, 2012 for Staff In Service Day; seconded by Ms. Knight. Following discussion, roll call resulted in 6 ayes (Bednar, Gross, Knight, McCarthy, Moylan, Wegman) and 1 nay (Hopp).
Ms. Moylan made a motion to approve holding the January 10, 2012, 7:00 p.m. board meeting at the Rakow Branch with due legal notice being posted; seconded by Ms. Bednar. Following discussion, roll call resulted in 6 ayes (Bednar, Gross, Knight, McCarthy, Moylan, Wegman) and 1 nay (Hopp).
Mr. Gross made a motion to approve the Security Report as presented; seconded by Ms. Knight. Following discussion, roll call resulted in 6 ayes (Bednar, Gross, Knight, McCarthy, Moylan, Wegman) and 1 nay (Hopp).
Other
Comments were presented from various board members. Staff will look into the possibility of additional newsletters for the Greeter Desk and will update the list of Foundation officers on the web site.
Ms. Moylan made a motion to adjourn; seconded by Ms. Bednar. A voice vote indicated no nays. The meeting adjourned at 8:30 p.m.
Approved: January 10, 2012
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