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GAIL BORDEN PUBLIC LIBRARY
Board of Trustees Meeting Minutes
Main Library – Meeting Room 2
October 11, 2011
7:00 P.M.
Board Trustees Mr. McCarthy, Ms. Bednar, Ms. Knight, Mr. Gross, Ms. Moylan, Ms. Wegman, and Mr. Hopp were physically present. Executive Director Medal, a reporter, a member of the public, and various members of the staff were present.
President McCarthy called the meeting to order at 7:00 p.m.
There were no comments from the audience.
Treasurer Moylan affirmed she had reviewed the bills being paid at this board meeting and found them to appear in order. Ms. Knight made a motion to approve the bills to be paid at the October 11, 2011 board meeting in the amount of $322,697.43, including those bills over $10,000 each; seconded by Mr. Gross. Following discussion on these bills, roll call resulted in 6 ayes (McCarthy, Bednar, Gross, Knight, Moylan, Wegman) and 1 nay (Hopp). Ms. Moylan made a motion to approve the updated list of bills to be paid between the October 11, 2011 board meeting and the November 8, 2011 board meeting; seconded by Mr. Hopp. Roll call resulted in 7 ayes (McCarthy, Bednar, Gross, Hopp, Knight, Moylan, Wegman) and 0 nays.
Mr. Gross made a motion to approve the minutes of the September 13, 2011 Proposed Budget and Appropriation Public Hearing; seconded by Mr. Hopp. Roll call resulted in 7 ayes (Bednar, Gross, Hopp, Knight, McCarthy, Moylan, Wegman) and 0 nays. Following discussion regarding the minutes of the September 13, 2011 regular board meeting, Mr. Gross made a motion to approve the minutes of the September 13, 2011 board meeting as corrected; seconded by Ms. Bednar. Roll call resulted in 6 aye (Bednar, Gross, Hopp, Knight, Moylan, Wegman) and 1 abstention (McCarthy).
There was no correspondence.
The Foundation is considering holding a large scale book sale in September, 2012 and is waiting for further information on costs involved.
Directors Report: The new format for statistics was explained and included in the board packets. The Hispanic Heritage Festival held Saturday, October, 8, 2011 was a success with many in attendance. Board members are encouraged to view the display, Colors and Rhythms, which is displayed in the Youth Gateway. A special thank you was given to Tina Viglucci for organizing this event with the help of, Orelia Braun, staff, and volunteers. The Amazon Kindle can now be used for downloading library e-books. The library is taking steps to become certified by the Illinois State Board of Education as an educational provider.
We originally planned to consider adoption of the levy at our October 2011 board meeting. As staff is still refining numbers for the levy, the publication could not be posted in time for consideration at the October board meeting. The public notice will be published for the November board meeting and it will be placed on that agenda. State law requires that the levy be adopted by December 6th. There was some discussion regarding this change.
The Per Capita Grant for 2012 is being processed and the board was provided with the Governance and Administration Standards that is contained in “Serving Our Public 2.0: Standards for Illinois Public Libraries” in the board packet for review. The Board Packets also asked board members to review “the selection and use of library materials”, tab 11 in their “Policies and Procedures” manual. This review is a necessary part of the Per Capita Grant for 2012. Ms. Medal expressed a special thank you to Deputy Director Maki for the complicated tract evaluation of the latest census to determine our service population.
Ms. Moylan made a motion to approve the Security Report as submitted; seconded by Mr. Gross. Following discussion regarding the incident involved, roll call resulted in 6 ayes (Bednar, Gross, Knight, McCarthy, Moylan, Wegman), and 1 nay (Hopp).
Ms. Moylan made a motion to go into Executive Session, per Statutory Section 5 ILCS 120:2 (c) (1) Personnel; seconded by Mr. Gross. Roll call resulted in 5 ayes (Bednar, Gross, Knight, McCarthy, Moylan) and 2 nays (Hopp, Wegman). The board went into Executive Session at 7:48 p.m.
Ms. Knight left the Board Meeting Executive Session at 8:34 p.m.
The board returned to open session at 8:45 p.m.
Mr. Hopp made a motion to table final action on a contract for the Executive Director; seconded by Ms. Wegman. Following discussion regarding the absence of one trustee, roll call resulted in 2 ayes (Hopp, Wegman), 4 nays (Bednar, Gross, McCarthy, Moylan), and 1 absent (Knight). Mr. Hopp then made a motion there be no contract between the Executive Director and the Board of Trustees; seconded by Ms. Wegman. Following discussion, roll call resulted in 2 ayes (Hopp, Wegman), 4 nays (Bednar, Gross, McCarthy, Moylan), and 1 absent (Knight). Mr. Gross made a motion to discuss the contract. Mr. Gross then amended his motion to approve a three year contract, as of October 11, 2011, between the Gail Borden Public Library District and Executive Director Carole Medal, for the term beginning and retroactive from August 1, 2011 through August 1, 2014, paying the Executive Director $142,885.00 per year; seconded by Ms. Moylan. Following discussion on this motion, roll call resulted in 4 ayes (Bednar, Gross, McCarthy, Moylan), 2 nays (Hopp, Wegman), 1 absent (Knight).
Under Other, Executive Director Medal thanked the board for her contract. Various members of the board complimented her on her achievements. The staff was complimented by Mr. Hopp for putting the board packet on the board portal and for publishing the 2011 Budget & Appropriation Ordinance, 2010 Annual Financial Report, and the 2008-2009 Annual Report on the library web link. It was also noted by Mr. Hopp the Budget & Appropriation Ordinance has strange characters for votes and a signature. This will be brought to the attention of staff for correction.
Mr. Gross made a motion to adjourn; seconded by Ms. Bednar. A voice vote indicated no nays. The meeting adjourned at 8:58 p.m.
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